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The eOfficeSuite to RocketSCAN Integration software combines the best of breed in scanning technology and applications processing to tackle the unique challenges involved in processing free and reduced meal applications. It starts with scanning technology that can read both hand and machine printed characters. A digital image of the meal application is captured for future reference, complete with signature. eOfficeSuite and RocketSCAN are tightly integrated, enabling constant communication and ensuring that application data are received accurately and completely into the eOfficeSuite Student module. What’s more, individual applications are automatically converted into family applications in accordance with USDA guidelines. The system pays for itself in a short time – no need to hire extra staff to key and file meal applications!
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“We would never go back to hand processing . . . we finished processing our applications in only 5 days, and they’re already filed!”
Wanda Grant, Child Nutrition & Purchasing Director El Monte City School District
Features
- Recognizes both hand (ICR) and machine (OCR) printed characters
- Uses Intellilgent Name Recognizition technology to read words for improved scanning accuracy
- Creates digital “sticky notes” to explain non-compliancy (includes date, time and user name)
- Applies all USDA guidelines for meal applications processing
- Searches and retrieves applications online in seconds -- even while the parent is holding on the phone!
- Stores all current and prior year meal applications in digital form
- Scans applications in English or Spanish
- Tracks all incomplete or inaccurate applications by problem type, and provides real time “mission control” status monitoring
- Reports on all applications processed, completed, containing errors, and students with multiple apps.
Benefits
Up to 3 times faster than manual data entry; reads handwritten information on each application
- Reduces labor and improves filing processes: scans meal applications by batch; stores digital images, with signatures, for instant retrieval
- Automatically converts individual applications to family apps
- Increases participation through 100% tracking of incomplete or noncompliant applications
- Seamlessly integrates with eOfficeSuite software, including continuous communications that check for prior meal applications and ensure accurate processing
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